Executive Assistant
Full-Time or Part-Time | Hybrid (Chicago-based) *
Full-Time Salary Range: $45,000-$60,000*
*Salary Commensurate with Experience
A Little About Us:
Big Buzz Idea Group powers nonprofit organizations to fuel positive change in the world. Through management, marketing, and event services, we help nonprofits and associations focus on what matters most—their mission and growth. We are a high-accountability, systems-driven team that values integrity, collaboration, growth, gratitude, and profitability.
We Believe:
-Everyone should be part of team that inspires them.
-Nonprofits make the world a better place.
-It is an honor to partner with and serve nonprofit organizations.
-The best relationships are based on honesty, integrity and 100% transparency.
Who We’re Looking For:
This is not a traditional administrative role. We are seeking a highly organized, proactive right hand to the CEO. Someone who anticipates needs, removes obstacles, and helps keep both the CEO and the organization operating at a high level. This person thrives in a fast-paced environment and brings order to complexity. Once this person is trained, they can execute their tasks with minimal oversight. If you are resourceful, detail-oriented, and energized by being at the center of operations, strategy, and execution, this could be a strong fit.
You will succeed in this role if you:
-Naturally spot inconsistencies and fix them
-Prefer clear processes, systems, and expectations
-Learn new tools and platforms quickly
-Take satisfaction in precision, organization, and follow-through
Primary Duties (Not Limited To):
Executive & Administrative Support:
-Manage calendars, scheduling, and logistics with a high level of accuracy
-Track tasks, deadlines, and follow-ups to ensure nothing falls through the cracks
-Prepare and organize documents, reports, and communications
-Support structured workflows that keep leadership operating efficiently
Systems, Data & Process Management:
-Maintain and manage databases/CRMs with precision and consistency
-Ensure data accuracy, organization, and proper documentation
-Follow and uphold established processes—and improve them when needed
-Learn and navigate multiple systems and platforms quickly
Project & Operational Support:
-Assist in keeping projects on track through detailed coordination and tracking
-Execute tasks independently with minimal oversight once trained
-Identify gaps, inconsistencies, or inefficiencies and proactively address them
Marketing & Digital Support:
-Update and maintain websites and digital platforms (company and client)
-Support marketing execution and content coordination
-Ensure consistency and accuracy across communications
Events & Execution
-Provide occasional onsite event support (logistics, setup, execution)
-Assist with operational details that ensure smooth event delivery
Skills/Credentials You Must Possess:
-2+ years of experience in administrative, operations, data, or systems-focused roles
-Strong attention to detail—accuracy matters in everything you do
-Excellent organizational and time management skills
-Ability to quickly learn and navigate new systems and tools
-Strong written communication skills (clear, concise, and accurate)
-Proficiency in Microsoft Office; experience with CRMs and digital platforms preferred
-Core Strengths We Value
-Detail orientation – You catch what others miss
-Deductive reasoning – You can analyze information and draw logical conclusions
-Process adherence – You understand the importance of following systems and standards
-Independence – You can take a task and run with it
-Consistency – You produce reliable, high-quality work
-Ability to be on your feet for extended periods during events
-Ability to lift up to 50 lbs occasionally
-Reliable transportation
-Willingness to work occasional evenings and weekends as needed
Core Strengths We Value
-Detail orientation – You catch what others miss
-Deductive reasoning – You can analyze information and draw logical conclusions
-Process adherence – You understand the importance of following systems and standards
-Independence – You can take a task and run with it
-Consistency – You produce reliable, high-quality work
Our Investment In You:
We actively encourage our team to pursue development courses and professional growth opportunities. From time to time, Big Buzz Idea Group may provide funding or reimbursement for relevant programs, workshops, or certifications that support an individual’s growth and align with our goals.
Benefits & Perks:
-Paid time off
-Health, dental, and vision insurance
-401(k) with company contributions
-Hybrid work environment with flexibility
-A focused, collaborative, and mission-driven team
Like What You See? Here’s What’s Next:
Please email your resume and a cover letter to info@bigbuzzideagroup.com. In your cover letter, tell us:
-Why this role is a strong fit for how you like to work:
-An example of a system, process, or tool you mastered quickly
-Your favorite food
Please, no phone calls.
At Big Buzz Idea Group, we are committed to actively building a diverse and inclusive workplace where everyone feels welcomed, valued and heard, and is treated with dignity and respect. We are an equal opportunity employer who considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, marital status, military/veteran status, sexual orientation, gender identity, physical or mental disability or other protected group status.
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